Picture this: You’ve just finished a large scale project for one of your most valuable clients, and all that’s left to complete is the invoicing process. But you’ve been a little lazy with your time tracking habits and now have numbers scattered across various notes and spreadsheets that still need to be manually entered and calculated before anyone gets paid. Sounds painful, right?
Thankfully, there are ways to avoid this scenario from becoming a reality for your team. If you switch to a truly cloud-based business platform, you can use an automated time tracking feature that logs all of your billable hours for you. That way, you only need to focus on the task at hand while technology takes care of the rest!
Here are five ways of using smart automation technology to simplify your time tracking process for fast and easy invoicing:
1. Reusable Templates
Create fully customizable invoices that can be used every time you need to invoice for client work. Not only will this ensure that every invoice looks the same in terms of logos and branding, but it will save you the time of replicating the same template over and over again - time that should be spent on more important things like growing your business.
2. Automatic Invoicing
Easily create recurring invoices from scratch or from an existing invoice, and send them automatically to your clients, freeing up the time that would be spent sending that same invoice every month. A simple solution like this could cut your invoicing cycle down by 70% with the help of smart automation - and this is going to get you paid even faster.
3. Bulk Billing
Having the option to create retainers and bulk invoice templates will make your life so much easier - not only for you but for your clients as well. What used to take you hours will take only a few minutes - increasing your efficiency exponentially. By integrating with a platform that supports these features you can create, duplicate, and send invoices to all of your clients in one simple click. You can also set filters, for example, if you only want to bill clients who approved work in the last month.
This seamless approach to running a professional service business is easy, instant, cost effective and most importantly, is going to get you back to doing the work you love.
4. Online Payments
Now you can get paid within minutes, with a smart automation platform that integrates with the likes of Stripe, Authorize.net, and PayPal. That way, your clients won’t need to download a standalone tool just to make a payment - all they need to do is enter their credit card details into the same dashboard they’ve been working out of and you’ll have the payment within a matter of seconds - imagine that!
5. Synced Accounts
The right smart platform can also sync your invoices and payments across from an accounting tool like Xero and Saasu. This gives managers the information they need in real time and gives your accounting team a live view of what has (and has not) been invoiced for - without having to access a separate system.
Oh, and you can also set-up automated reminders and notifications from your smart platform so that every invoice is always paid on time.
If you’re not already convinced about the benefits of using smart automation technology, you should know that more efficient time tracking habits could help you recover up to $100,000 annually in leaked revenue - so click here to start your free trial of cloud-based software today.
ABOUT THE AUTHOR:
Tara Callinan is the Content & Communications Strategist at Accelo; the leading cloud-based software for growing professional service businesses.